Congresses & Events

CONGRESSES

If you’re planning to hold meeting, our company will help you put together your idea of a conference whilst we take care of the organisation and admin.

Our attention to detail will ensure that your conference will be a pleasant experience for your guests. Clients of our conference organisation services always say that not having to worry about the organisational and practical details of the event left them free to focus on their specialist content.

We avail of the services of skilled professionals with years of experience in conference work.

We take care of each stage, from that of conference planning to that the conference and concluding with our post-conference services. We offer a turnkey solution to guarantee the success of your event.

The principle guiding our company is the complete satisfaction of our clients, which we achieve through our obsession for detail and meticulous planning to ensure the total success of the event.

Pre-Congress Services

Ara Congressi will assist you in the management and organisation of your event, offering qualified staff with specific skills acquired through years of experience in the sector. The principle guiding our company is the complete satisfaction of our clients, which we achieve through our obsession for detail and meticulous planning to ensure the total success of the event. We take care of the following stages in the running of your conference:

GRAPHIC STUDY & PRINTING DEPARTMENT
BUDGET & ADMINISTRATIVE ASSISTANCE
SEARCH & SELECTION OF THE VENUE
MAILINGLIST: PREPARATION & HANDLING
CONTACTS HANDLING
SUPPLY & CUSTOMISATION
OF CONGRESS MATERIAL
LOGISTIC MANAGEMENT
PRE-CONGRESS SECRETARIAL WORK
ON-LINE REGISTRATION

Congress Services

The professionals at Ara Congressi are able to provide the complete management of your conference, with experience, know-how and highly skilled professional staff. We offer our company clients services to cover all the different aspects of the conference:

CONGRESS SECRETARIAL WORK
FURNISHING & EQUIPPING THE VENUE
CATERING
AUDIO VISUAL EQUIPMENT &
TENSILE STRUCTURES RENTAL
INTERPRETERS
HOSTESSES
SOCIAL PROGRAMS
BACK-UP SERVICES
PRESS MANAGEMENT

Post-Congress Services

Ara Congressi will take care of your event even when it has come to its conclusion. We offer a complete range services to ensure that all participants enjoy the event. We offer the following post-conference services:

POST-CONGRESS SECRETARIAL WORK
POST-CONGRESS PROGRAMS
TRANSCRIPTION OF PROCEEDINGS
TRANSLATION OF PROCEEDINGS
PUBLICATION OF PROCEEDINGS
BUDGET & ACCOUNTING

HOSTESSES

The professional skills of Ara Congressi's staff are the decisive factor for the success of every event.

Our conference hostesses have proven experience in welcoming the participants, helping the speakers and in managing relations with the press.

They carry out reception and back-office secretarial support in the conference hall and during social events. Our staff members are equally capable in the Italian language and in foreign languages. The secret of a good host is to make every guest feel at home.

FAIRS & EXHIBITIONS

Ara Congressi organizes trade fairs and exhibitions. Fairs and exhibitions are a staple for companies who want to give visibility to their business, developments and commercial capabilities. For this reason, the success of the event will in turn guarantee success for the company.

We offer our experience, effectiveness and professionalism to make your event an opportunity for visibility and to meet new customers and the industry.

We take care of the various aspects of the event:

  • Advertising campaign planning
  • Equipment for rent
  • Fittings
  • Hostess and interpreting services

INCENTIVE TRAVELS

We offer a wide range of customised solutions for your incentive travel. Incentive travel contributes to strengthening the image of your company and involves participants in the initiative.

Ara Congressi can organise a customised trip by offering not only the destination, but also services tailored to the event such as shows, surprises and much more, making the incentive truly unforgettable.

SHORT RANGE TRAVELS


Journey time of 2-3 hours and includes European/Mediterranean destinations; the average duration of these incentives is 3-4 days.

MEDIUM RANGE TRAVELS


Journey time of 3-7 hours and includes destinations in Africa, part of North America and the Middle East; the average duration of these incentives is 5-7 days.

LONG RANGE TRAVELS


Journey time of 7+ hours and includes destinations in South America and the Far East; the minimum duration of these incentives is 8 days.

  • Defining the Aims
  • Partecipant Profiles
  • Choosing the Destination
  • Defining the Budget
  • Publicising the Incentive
VIAGGI1
  • Transports
  • Internal Transports
  • Hotels & Resorts
  • Hostesses & Guides
  • Entertainments
  • Events & Gala Dinners
VIAGGI5
  • Photographic and video material
  • Publication of a company album
  • Accounting
VIAGGI2

Events: On-line registration